General terms of Living in GNC

Booking & Allocation of Room We will receive applications over a 10 day period and then run an automated lottery pool in order to reduce human error and give everyone a fair chance of securing accommodation. Sharing requests are accepted provided the applicants have been offered a room.

Cancellation Policy

  1. If the licensee wishes to cancel or is unsuccessful in their application to their chosen college, the licensee must cancel in writing by email by 5:00pm on Tuesday 20th August 2019. Cancellations by telephone will not be accepted.In the event of following the above cancellation procedure, a €100 cancellation fee will be deducted from the booking/damage deposit and the remainder refunded. Refunds will be issued by bank transfer only. If the applicant cancels after the cut-off point outlined above, no refund will be issued.If the applicant cancels after having paid the first moiety, the onus will be on the licensee to find a replacement applicant. Gort na Coiribe has no obligation to find an alternative licensee. Failure to do so will result in the applicant losing all monies paid.In the event of early departure before the expiry of the License Agreement, the onus will be on the licensee to find a replacement for their accommodation.  Gort na Coiribe has no obligation to find an alternative applicant to fill this bed space.  Failure to refill the bed space will result in the applicant/resident losing all monies paid including deposit.  The cancellation fee and any other deductions will apply to all cancellations during the course of the tenancy. 

Please note that when a student leaves, management has the right to move another resident into that student’s vacant room.  If this occurs, however the student must still find a replacement for the room which is vacant.

License Agreement – A standard License Agreement is entered between the student and their Landlord.  The Licensee is obliged to follow the terms and conditions of the Village Rules, which outline the Rules & Regulations in place for the development and which forms part of the license. It is a requirement that all students residing at Gort na Coiribe MUST have a signed license. The license is available within your student portal. It must be signed by both Licensee and their Guarantors and returned to the Gort na Coiribe office no later than 27th August 2019. On receipt of the signed contract and rental payment, apartment and room keys will be issued on arrival during arranged opening office hours, which will permit access to the allocated room.

Wi-Fi access codes will not be issued until the signed license agreement is returned to the office.

Checking In & Key Collection Gort na Coiribe will issue an e-mail to successful applicants before the lease commencement date detailing check-in dates & times and what you will need to check-in. An key will be issued on arrival which will permit access to the allocated house/apt. An information pack detailing all you need to know about living in Gort na Coiribe will be provided.

Insurance Cover for Personal Items Please note that Gort na Coiribe insurance covers the landlords belongings but not your personal belongings – we therefore recommend that you take out your own insurance cover. USI have recommended www.cover4students.ie

Inventory – An itemized list detailing all inventory items in your unit is available to each resident through their Student Portal (Under license agreement). Any maintenance issues are to be logged separately under maintenance on your online student portal.

Maintenance –

  • All properties have been fully inspected prior to check in, however should you find that there are any maintenance issues (i.e. blown light bulbs) you will need to report them, please report them under the ‘ Log maintenance Issues’ of your student portal.  Please ensure you issue as much RELEVANT information as possible.
  • Maintenance issues found on arrival must be reported via your student portal by the same set date as your inventory. Emergency maintenance such as plumbing or electrical should be reported to reception immediately, this is your legal obligation as a tenant.
All maintenance issues over the course of the year should be reported online through your Student Portal “maintenance” section. 

If you have any queries on the above please do not hesitate in contacting the office.

House Inspections are carried out during the academic year, with inspection notification being issued a minimum of 24 hours in advance. Please have your apartment in a clean and tidy condition for inspections. Items of equipment often overlooked for cleaning are; the front door, living room window, oven, hob, fridge, microwave and shower. More tips are given on inspection notices. Inspection notes are recorded on the day of inspection; these sheets are then copied with a copy issued back to each unit. Failure will result in contract cleaners being called in, the cost being borne by the tenant/s.

Room Moves – The Management company reserves the right to move a tenant to another property of the same room type within the complex should the property suffer a decrease in occupancy at any stage during the academic year

On Departure Gort na Coiribe has a duty is to provide accommodation to you, the student, and to also care for the units on behalf of the landlords. It is expected that houses/apartments be returned to Gort na Coiribe management in a similar condition to which they were received at the start of the year. Gort na Coiribe staff carry out a thorough check on all units following student departure with a focus on cleaning, painting, inventory and maintenance. The condition in which the unit is returned will have a strong bearing on deposit monies returned.

  • Please pay attention to the cleaning of your hob, oven, gill pan and extractor throughout the year.
  • Painting charges can also escalate so please take care of walls & woodwork throughout your unit. Each student is responsible for his/her individual bedroom. General wear and tear is taken into consideration for the common areas but excessive damage is payable by the student.
  • Maintenance damages are to be reported throughout the year
  • Curtains – please beware of smoke damage – smoking is not permitted indoors at Gort na Coiribe