Booking & Allocation of Room – Gort na Coiribe accommodation is available only to full time registered NUIG Students. Rooms will be offered in order of application; 1st come 1st served and allocated to those who secure their booking by deposit payment. Once your application has been successful you will be informed in writing of the room type you have been allocated. A receipt for deposit payment will also be issued.
Cancellation of Application - All cancellations must be submitted in writing. Verbal communication will not be accepted. Written notification must be given to the Gort na Coiribe Office prior to 13th July 2012 for applicants to receive their refund less an administration fee of €100. Students going into first year have until 24th August 2012 to cancel, which will allow time for the first round of CAO offers to be issued (a €100 admin. fee will apply also). If CAO applicants do not receive a first round offer for NUIG you must notify Gort na Coiribe that you are waiting for a 2nd round offer and a note will be made on your application. Should written confirmation not be received then no refunds will be made. Any cancellations made after these dates will lose their deposit.
Lease Agreement – A standard Lease Agreement is entered between the student & his/her Landlord. The Student is obliged to follow the Village Rules, which outline the Rules & Regulations in place for the development and which forms part of the lease. It is a legal requirement that all students residing at Gort na Coiribe MUST have a signed lease. The lease will be issued to your email address prior to check in and must be signed by both students and their Guarantors and returned to the Gort na Coiribe office.
Checking In & Key Collection – Gort na Coiribe will issue a letter to successful applicants before arrival date detailing check in dates & times and what you will need to check-in. An electronic key will be issued on arrival which will permit access to the allocated room. A information pack detailing all you need to know about living I Gort na Coiribe is available in your house/apartment
Insurance Cover for Personal Items – You are required to take out Insurance cover for your personal belongings as they are not insured on the Gort na Coiribe’s policy. USI have recommended www.cover4students.ie
Inventory & Maintenance Form – An itemised list detailing all items in your unit is issued to each residence at the beginning of the student year. This form is to be completed carefully and should include maintenance issues, it should then be signed by all residents and returned to Gort na Coiribe reception no later than 11th September. These returned inventories are date stamped and filled for reference when you depart.
House Inspections – are carried out 3 times during the academic year, with inspection notification being issued 7 days in advance. Please have your apartment in a clean and tidy condition for inspections. Items of equipment often overlooked for cleaning are; the front door, living room window, oven, hob, fridge, microwave and shower. More tips are given on inspection notices. Inspection notes are recorded on the day of inspection, these sheets are then photocopied with a copy issued back to each unit. Failure will result in a re-inspection, with notice again given to the failed unit. Further failure will result in contract cleaners being called in, the cost being borne by the tenant/s.
Please note staff dislike carrying out inspections as much as you the student dislike having them so we ask that you co-operate with us on inspection days to get the job done!
On Departure - Gort na Coiribe has a duty is to provide accommodation to you the student and to also care for the units on behalf of our landlords. It is expected that houses/apartments be returned to Gort na Coiribe management in a similar condition to which they were received at the start of the year. Gort na Coiribe staff carry out a thorough check on all units following student departure with a focus on cleaning, painting, inventory and maintenance. The condition in which the unit is returned will have a strong bearing on deposit monies returned.
- Please pay attention to the cleaning of your hob, oven, gill pan and extractor throughout the year.
- Painting charges can also escalate so please take care of walls & woodwork throughout your unit. Each student is responsible for his/her individual bedroom. General wear and tear is taken into consideration for the common areas but excessive damage is payable by the student.
- Maintenance damages are to be reported throughout the year
- Curtains – please beware of smoke damage
